Full-Time Administrative Assistant Opportunity Available

SUMMARY: The purpose of this position is to provide a broad range of administrative and paralegal support to the Town Administrator and Administration Department. Relieve the department heads of administrative duties, scheduling and maintaining file systems to increase available time to focus on higher level functions and responsibilities.

ESSENTIAL JOB FUNCTIONS: including but not limited to the following.

• Responsible for confidential and time sensitive material related to Legal, Human Resources and Town Administration matters.
• Maintain various calendars (Town Administrator, weekly schedule) and schedule meetings as needed.
• Prepare and formatting of letters, memorandum, and various written correspondence.
• Answer telephones and respond to various inquiries directed to the Town Administration Offices as needed.
• Trouble shoot and problem solve variety of situations in related areas.
• Prepare routine and advanced correspondences including letters, memorandums, reports, and other documents as needed.
• Establish a standard filing system for all documents and maintain files.
• Input and update information into database systems.
• Handle inputting information into scheduling system.
• Responsible for working on specialized projects, which may include coordinating meetings, handling responses, research, and outreach.
• Able to react to change productively and handle other essential tasks as assigned.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• High School diploma required; some college is a plus.
• Minimum four (4) years' experience in an administrative and/or paralegal functions, related law field is a plus.
• Excellent verbal and written communication skills. Must be able to disseminate information relating to operations in a clear, concise and consistent manner.
• Possess excellent interpersonal and customer service skills in dealing courteously and tactfully with the public and other personnel. Maintain confidentiality when dealing with the public sector.
• Experience in Microsoft Office applications including Word, Excel and Access; knowledgeable in other database systems and legal resources.
• Knowledge and understanding of Legal and Human Resources concepts.
• Experience in handling and preparing legal documents

PHYSICAL DEMANDS:: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk and hear. The employee is occasionally required to stand and walk.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

NOTICE REQUIREMENT: In accordance with certain agreements between the Town of Secaucus and various employee bargaining units, the above job opportunity is hereby posted for a period of not less than five days prior to action by the Town of Secaucus to fill the vacancy. Applications and/or resumes should be filed with the Human Resources Department at itsirogiannis@secaucus.net.


Reference code: Administrative

Posting Expires: April 27, 2023