Full-Time Administrative Clerk Opportunity Available

SUMMARY: Under the direction of the Town Clerk, or the Deputy Clerk, provide administrative clerical support to the daily operations of the Town Clerk’s office. Perform a variety of routine clerical functions including assist in the agenda and meeting preparation, resolutions, licenses, permits, OPRA, ordinances, financial disclosure process, record management, and interfacing with members of the public.

ESSENTIAL JOB FUNCTIONS: including but not limited to the following.

• Interact with members of the public regarding their specific questions and concerns. Explain procedures for request for information and perform follow up and advise the Town Clerk on matters requiring personal attention.
• Research analyzes, and / or prepare responses for special requests for the Governing Body. Prepare clear, sound, accurate, and informative reports containing findings, statistical information, analyses, concluding and recommendations as directed by the Town Clerk and Governing Body.
• Interact with and transact routine business with members of the public and residents who call or come to the office.
• Answer telephones and respond to various inquiries directed to the Town Clerk’s office as needed.
• Trouble shoot and problem solve variety of situations in related areas.
• Prepare routine and advanced correspondences including letters, memorandums, reports and other documents as needed.
• Establish and maintain a standard filing system for all documents and maintain files.
• Input and update information into database systems.
• Responsible for working on specialized projects, which may include coordinating meetings, handling responses and assisting in conducting such.
• Assist Town Clerk in responding to OPRA requests, including interaction with department, collection of documents, etc.
• Other duties as required / may be assigned.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• High School diploma required; some college is a plus.
• Minimum two (2) years’ experience in an administrative function.
• Excellent verbal and written communication skills. Must be able to disseminate information relating to operations in a clear, concise, and consistent manner.
• Experience in Microsoft Office applications including Word, Excel, and Access; knowledgeable in other database systems and legal resources.
• Ability to establish and maintain effective working relationships with local officials, department heads, employees, and the members of the public.
• Knowledge and understanding of the laws and regulations governing the operation of the Town Clerk’s office.
• Experience in handling and preparing legal documents

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk and hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

NOTICE REQUIREMENT: In accordance with certain agreements between the Town of Secaucus and various employee bargaining units, the above job opportunity is hereby posted for a period of not less than five (5) days prior to action by the Town of Secaucus to fill the vacancy. Application and/or resume should be submitted to Human Resources at slopez@secaucus.net.


Reference code: CLERK’s OFFICE      EOE/M/F/D/V

Posting expires: October 29, 2021