Tax Clerk Opportunity Available

SUMMARY: The purpose of this position is to provide administrative clerical support; compile and maintain various financial records of the Tax Collector’s office. Other varied duties may be assigned as required by the Tax Collector.

ESSENTIAL JOB FUNCTIONS including, but not limited to the following:

• Prepare and mail tax bills and notices.
• Collect payments at window, stamp bill and validates cashier stubs.
• Post tax payments, validate/issues receipts.
• Look up needed information.
• Collect data as needed as a basis for administrative decisions.
• Review and check material for correctness and completeness.
• Calculate interest on delinquent payments.
• Input transaction information and balance into database (Munidex).
• Input changes to MOD IV database.
• Mail / email follow up correspondences for delinquent accounts.
• Sort, file and prepare correspondences and follow up.
• Handle via telephone, mail / email and / or face to face inquiries from the general public.
• Maintain records and files.
• Prepare requests for records, information, generate reports and applications.
• Input daily deposits using the TD Bank office scanner and or at bank.
• Create a spreadsheet as part of the daily upload of online property tax payments.
• Reconcile online property tax payments to vendor report monthly.
• Monitor daily activity of Tax Collector account for all deposits and reversed transactions.
• Perform monthly reconciliation of Tax Collector bank account.
• Prepare vouchers for overpayments and other credits.
• Navigate online public database to monitor bankruptcy cases.
• Handle other essential tasks as may be assigned.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High School diploma or equivalent required; some college a plus.
• Experience in an administrative clerical position in a related area is a plus.
• Excellent verbal and written communications skills; able to disseminate information relating to the operations in a professional, concise and consistent manner.
• Strong customer service focus with strong interpersonal skills in dealing with the internal employees and public sector calmly, tactfully and courteously.
• Strong organization skills, accuracy and attention to detail.
• Possess an excellent math aptitude, strong calculation, analytical and reconciliation skills.
• Experience in Microsoft Office applications including Word, Excel; knowledgeable in other database systems. Knowledgeable in use of an adding machine.
• Must maintain the confidentiality of all information received or handled during performance of job function.
• Knowledge and understanding of municipal government tax system a plus.
• Valid New Jersey driver’s license free from any convictions for the last three (3) years.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and negotiate stairs. The employee must occasionally lift and /or move up to 30 pounds. Specific vision abilities required by this job include close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

NOTICE REQUIREMENT: In accordance with certain agreements between the Town of Secaucus and various employee bargaining units, the above job opportunity is hereby posted for a period of not less than five days prior to action by the Town of Secaucus to fill the vacancy. Applications and/or resumes should be submitted to Human Resources at Slopez@secaucus.net. Residents given preference.

Reference code: TAX      EOE/M/F/V/D

Posting expires: June 30, 2021.