Employment Opportunity: Full Time Administrative Clerk

SUMMARY: The purpose of this position is to provide a broad range of clerical support duties related to the various functions of the Police Department, including answering the telephone and referral, creation and filing of records, retrieve police reports from files or microfilm upon request for photo copying, and fulfilling requests for information regarding various applications handled through the Department.

ESSENTIAL JOB FUNCTIONS: Including but not limited to the following. Other duties may be assigned.

• Answer telephones and respond to various inquiries directed to Records Bureau both via telephone and in person, forward calls to appropriate official as needed, and refer messages.
• Prepare routine correspondences and reports.
• Interface with court personnel to obtain and recall information which needs daily processing.
• Review, code and enter police reports into database.
• Able to react to change productively and handle other essential tasks as assigned.
• Responsible for maintaining confidential on time sensitive material related to police matters.
• Maintain secrecy and confidentiality of all police department business.
• Other administrative duties as needed.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• High school diploma required, or equivalent, some college a plus.
• Minimum two (2) years administrative clerical experience, preferable within a police department environment.
• Must pass a police department background investigation.
• Excellent verbal and written communication skills in English, bilingual Spanish is a plus.
• Possess excellent interpersonal and customer service skills in dealing courteously and tactfully with the public and other personnel. Maintain confidentially when dealing with the public sector
• Possess strong computer skills in Microsoft applications including Word, Excel and various other database systems.
• Experience in the collection of cash and issuance of receipts.
• Ability to apply common sense, understanding, and independent judgment to carry out instructions furnished verbally or written form.
• Due to the nature of the environment must maintain the confidentiality and secrecy of all information received or discerned in the department.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk and hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

NOTICE REQUIREMENT: In accordance with certain agreements between the Town of Secaucus and various employee bargaining units, the above job opportunity is hereby posted for a period of not less than five (5) days prior to action by the Town of Secaucus to fill the vacancy. To apply submit your resume/application to the Human Resources Department at slopez@secaucus.net by no later than 4:00 p.m., November 19, 2020

Posting expires: November 19, 2020 EOE/M/F/D/V