Administrative Assistant Position Available

SUMMARY: Under the direction of the Construction Official, provide administrative clerical support to the daily operations of the Construction Department. Perform a variety of routine administrative tasks to ensure the smooth operation of the Construction Department.

ESSENTIAL JOB FUNCTIONS including, but not limited to the following:

• Provide administrative support to the construction department including answering phone calls, responding to emails, and managing correspondence.
• Assist the public with various applications and permits.
• Collaborate with other departments within the town to ensure effective communication or coordination of tasks.
• Coordinate and schedule meetings, appointments, and inspections for all construction staff.
• Maintain and organize files, documents, and records for the department.
• Handle general office tasks, such as filing, scanning and data entry.
• Assist in preparation of documents and reports for meetings.
• Other duties may be assigned.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High School diploma required or equivalent.
• Previous administrative clerical experience, preferably in a construction industry.
• Excellent verbal and written communications skills, able to disseminate information relating to the operations in a professional, concise, and consistent manner.
• Strong customer service focus with strong interpersonal skills in dealing with the public sector.
• Strong organization skills, accuracy, and attention to details.
• Experience in Microsoft Office applications including Word, Excel, PowerPoint, and Access; SOL (Spatial Data Logic), knowledgeable in other database systems.
• Experience in handling and preparing legal documents.
• Knowledge and understanding of municipal government a plus.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and /or move up to 10 pounds. Specific vision abilities required by this job include close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

NOTICE REQUIREMENT: In accordance with certain agreements between the Town of Secaucus and various employee bargaining units, the above job promotional opportunity is hereby posted for a period of not less than five days prior to action by the Town of Secaucus to fill the vacancy. Applications and resumes should be filed with Alexis Ramirez at aramirez@secaucus.net .



Reference code: Construction Admin
Posting Expires: October 9, 2024